General information
This privacy notice provides you with general information about how we collect and use your information in the delivery of this website and its features.
Our website address is: https://lincolnshireresilienceforum.org. Please use our contact form if you have any questions.
This website has been created to facilitate public engagement with Lincolnshire Resilience Forum and is operated and maintained by staff employed through Lincolnshire County Council.
Information may be processed to fulfill this purpose.
Who we are
Lincolnshire County Council is a public authority and is known as the “Controller” of the information that we collect about you. You can view the registration on the Information Commissioner’s Office website.
Lincolnshire County Council
County Offices
Newland
Lincoln
LN1 1YL
Telephone: 01522 552222
Fax: 01522 516137
Mini-com: 01522 552055
You can contact our Data Protection Officer at DPO@lincolnshire.gov.uk
You can also write using the postal address above. Please mark the envelope FAO: Data Protection Officer.
Your Information
The information we collect about you is split into two categories that are determined by the definitions set out in law.
Personal data is information that identifies and relates to you, this may include:
- name, address, date of birth and other contact information
- unique identification numbers
- details of your social and/or economic status
- location data
- online identifiers (for example an IP address)
Special category data is personal data which is considered more sensitive and private in nature. This is information about your:
- race or ethnic origin
- political views and affiliations
- religious or philosophical beliefs
- trade union membership
- genetics
- biometrics (where used for ID purposes, for example, facial recognition)
- health
- sex life or sexual orientation
Why we collect information from you
- to provide general advice to the public on community safety and emergencies
- to reduce crime, disorder and offending in the community
- tackling antisocial behaviour, domestic abuse, modern slavery, sexual exploitation and extremism or radicalisation
- supporting prevention, early intervention and rehabilitation
- planning and preparing for emergency situations
- to assess risks and capabilities for responding to emergency situations
- managing emergencies, including debriefing and reviewing lessons learned following both major and minor incidents
- undertaking training exercises and developing business continuity plans
- supporting community resilience
Lawful bases for processing information about you
- necessary to comply with a legal obligation
- necessary to perform a task carried out in the public interest or in the exercise of official authority
- necessary for reasons of substantial public interest
How we collect information
Your information may be collected in several ways:
- name and email address in comment forms
- comment form cookies which remembers a user’s name or email address
- name and email addresses submitted by user by using a contact form
- name and email address submitted to sign up for email list
- information collected when users register on a website
- Google Analytics tracking
- Facebook page plugin and like button cookies
- other social media platform widgets that track users
- advertising programs like Google Adsense which track users
- provided directly by you when you access services from the council
- provided by other members of the public
- provided by another organisation involved in the provision of services, such as other local authorities, district councils, emergency services and other law enforcement agencies
Who we may share your information with
The type of service you receive/request will inform who we share your information with. Where necessary we may share your information with the relevant members of the Emergency Planning and Business Continuity team within Lincolnshire County Council
How long we retain your data
We are required to retain your information for as long as is necessary, after which it will be securely destroyed.
Further information on retention periods is available through our customer privacy notice.
How we protect your information
We operate an information security management system which helps to protect your information. We do this by putting in place technical and organisational security measures designed to reduce the risk to your information through loss, theft, and unauthorised access.
The information security management system is subject to constant review and independently audited.
All staff are required to undertake regular data protection training and must comply with a variety of policies designed to keep your information secure.
Where your information is held
All information in hard copy format is held within the UK.
Information in electronic format is held in the UK, and in some instances within the EEA where we use a cloud-based IT system for example.
We also use limited IT services which are based outside of the EEA. In these circumstances we ensure adequate safeguards are in place to help protect your data and your data protection rights.
Your information rights
You have several rights in relation to the information that the council holds about you:
Access – You have the right to ask us for copies of your personal information.
Rectification – You have the right to ask us to rectify information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Erasure – You have the right to ask us to erase your personal information in certain circumstances.
Restriction of processing – You have the right to ask us to restrict the processing of your information in certain circumstances.
Object to processing – You have the right to object to the processing of your personal data in certain circumstances.
Data portability – You have the right to ask that we transfer the information you gave us to another organisation, or to you, in certain circumstances.
Automated decisions and profiling – You have the right to prevent your information being processed and decisions being made about you solely by automated means (without any human involvement)
To view more information about your rights and when these might apply visit the Information Commissioner’s website.
View our data protection information for more details about how to make a request to exercise your information rights.
Information Commissioner’s Office
You have the right to complain to the Information Commissioner’s Office (ICO) if you are not satisfied with the way that the council has handled your information.
The ICO is an independent body set up to uphold information rights in the United Kingdom. They can also provide advice and guidance and can be contacted through the Information Commisioner’s website, via their helpline on 0303 123 1113 or in writing to:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Cookies
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
